Disclaimer and Privacy Policy

Acquisition of Personal Information

We will only acquire personal information by legitimate means.

Purpose of Use of Personal Information

We will use the personal information we acquire for the following purposes. Except where permitted under the PIP Act or any other relevant law or regulation, we will not use an individual’s personal information for any purpose outside of those listed below, without that individual’s prior consent.

1. conducting legal services;
2. notification of workshops, speeches, seminars and other events;
3. sending (by mail, fax, e-mail, SNS, SMS or other means) publications, articles, other legal information, and greeting cards, such as New Year’s cards;
4. responding to inquiries;
5. screening or contacting candidates for recruitment and personnel management after recruitment; or
6. any other purpose substantially incidental to any of those listed above.

Provision of Personal Information to Third Parties

We will comply with the PIP Act and all other relevant laws and regulations regarding the provision of personal information to third parties.

Sharing of Personal Information

We will not share personal information with any third parties outside of GAIEN PARTNERS.

Security of Personal Information

We will handle all personal information in an appropriate manner and put in place proper measures to prevent the disclosure or loss of, tampering with, or damage to, any personal information in our custody, by implementing operational procedures and instructing our staff.

Requests Regarding Personal Information

If we receive from an individual whose personal information we hold a request to disclose that information, to amend, supplement or delete that information, to temporarily suspend or permanently cease the use of that information, to cease providing that information to a third party, or to inform that individual of the purpose of use of that information, then we will promptly respond to that request in good faith in accordance with the PIP Act, after first confirming that the request is from the individual to whom the information relates.
Please note that we may not be able to respond to your request if it does not meet the requirements of the PIP Act or if we are authorized by that law or other related legislations to refuse your request for disclosure or otherwise.
We also ask for your understanding if we charge a handling fee with respect to any request regarding the purpose of use of or disclosure of the personal information held by GAIEN PARTNERS.

Contact for Inquiries

All requests, opinions, questions, complaints and other inquiries with respect to our handling of personal information should be referred to our administration staff at the address below.

Please note that our business hours are from 9:00 am to 12:00 noon and from 1:00 pm to 5:00 pm, Monday to Friday (excluding public holidays).

Continuous Improvement

We continuously strive to improve our policies and procedures for the handling of personal information, and as a result this privacy policy may be amended, as required.

In the case of an individual:

Verification by obtaining a copy of an official document detailing the individual client’s name, address and date of birth (e.g., driver’s license, passport, pension book or alien registration card).

In the case of a corporation:

Verification by obtaining the original, or a copy, of an official document detailing the corporation’s trade name and location of the head office (or the location of the principal office) (e.g., certificate of registered matters or certificate of registered seal) as well as obtaining a business card or copy of an official document verifying the name and title of the person in charge of the matter for the client.

We appreciate your understanding and cooperation.